Billing Adjustments

Student records are selected for billing when the value in the tuition calc flag is Y, meaning that a tuition calculation needs to be performed for the student. After the record has been selected for tuition calculation, the system changes the tuition calc flag to N, meaning that a tuition calculation does not need to be performed.

When you create a new Student Term Detail record without any Student Course Entries (SCEs) or registrations, the tuition calc flag is set by the system to N, for no. When an SCE is added to the record, through either Advance Registration or Registration, the tuition calc flag is set to Y, for yes.

When the tuition calc flag is N, any change in the following causes the system to set the flag to Y:

- course enrollment status, such as adding or dropping SCEs

- grade type or credit type

- student's primary division

- student's special program

- special tuition rate

- dissertation terms

- contract tuition

You may need to change the tuition calc flag manually, such as in the following circumstances:

- you need to delete the student term record, and the tuition calc flag first must be set to N, for no.

- a student's bill needs to be recalculated for a reason other than registration changes, and the tuition calc flag must be set to Y, for yes.

- for students in the school of Medicine and Dental Medicine only, if a change in classification occurs

The Billing and Receivables System (BRS) will not recalculate tuition changes for any students after the end of the drop period. This means that after that date:

- SRS may automatically set tuition calc flags to Y that will never be set back to N by the BRS programs

- all adjustments to student bills must be made by hand through adjustment forms, available from Student Financial Services.


111 Student Academic Term Detail             SMITH,JOANNE L


Screen: ___  SID: 123456789  Course: __________  Term: 92C FALL 1992


Current Terms:       A C A D E M I C    P R O G R A M S

           Div Deg Major Concn Clc Pcls Minor  School Entry   Pgm   Max     Del

  Primary: COL BA  ENGL   ___  FR  FR   ____    AS     CO     ___  4.50      _

                   ____   ___           ____

                   ____   ___           ____

Secondary: WH  BS  ACCT   ___  FR  FR   ____    WH     CO     ___  4.50      _

                   ____   ___           ____

                   ____   ___           ____

                                 Program Relationship: D     Primary Switch: _

         ACADEMIC STANDING                    SYSTEM FLAGS

           Dean's List: N                  Program Notice: 2

       Director's List: __                   Grade Report: 0

       Academic Status: __                   Tuition Calc: Y

           Time Status: P                  Spec Tuit Rate: __

              Override: _                  Penn Tuit Calc:

          Dissertation:                    Tuit Calc Date:

          Desired Load:  4.50      Medical Classification: __

      PhD Term Counter: __                Advisor Signoff: _

             Birthdate: 111111            Last Maint Date: 05-02-00


To change the tuition calc flag:


Establish the context line by entering the SID and TERM on Screen 111.


Press Enter.


Tab to the TUITION CALC FLAG field and type the appropriate value (Y or N).


Press Enter.

Return to Registration Drop/Request